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Configuring Windows Mail to use with your Gmail email accounts.

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  • Configuring Windows Mail to use with your Gmail email accounts.

    Note: I'm presuming that you're using Broadband and not dial-up.

    Note: Please note that I am working from a Japanese version of windows so my translation may not be perfect.

    First logon to your gmail/google account on the Web (of course if you haven't got a gmail account you will have to set one up first).

    1. At the top right hand corner of your gmail account page click on 'Settings'.

    The gmail settings form will be displayed.

    2. Click on the 'Forwarding and POP' tab.

    Look at the 'POP Download' section. POP will probably be disabled.

    3. Click to select either:

    Enable POP for all mail (even mail that's already been downloaded)

    or

    Enable POP only for mail that arrives from now on

    4. Click on the <Save Changes> button.

    POP will now be enabled.

    You can now 'Sign out' of your gmail account on the web.

    Second double click on the Windows Mail icon to start Windows Mail.

    1. On the task bar click on Tools.

    2. Click on Accounts.

    * A box should appear titled "Internet Accounts".

    3. Click on the tiny arrow to expand the Mail list, if it isn't already expanded.

    * A list of all the email addresses (if any) you currently have setup in Windows Mail should be displayed.

    4. Click on the <A> button (probably "Add Account").

    * A box will appear.

    5. Highlight "New/Add Mail Account"

    6. Click on the <Next> button.

    7. Enter your display Name (e.g. 'John') in the field.

    8. Click on the <Next> button.

    9. Enter your email address in the field (e.g. 'John@gmail.com')

    10. Click on the <Next> button.

    11. Enter 'pop.gmail.com' in the 'Incoming mail (POP3, IMAP or HTTP) server:' field.

    12. Enter 'smtp.gmail.com' in the 'Outgoing mail (SMTP) server:' field.

    13. Click the select the 'Outgoing server requires authentication' box.

    14. Click on the <Next> button.

    15. Enter your full email account name (e.g. 'John@gmail.com').

    16. Enter the password for the account (e.g. 'mypassword').

    >> Note: Steps 15 and 16 are the same user name (plus 'gmail.com') and password that you used when you first created your gmail account on the web.

    17. Click to select the 'Remember Password' box.

    18. Click on the <Next> button.

    19. Click the box to stop the mail being downloaded.

    20. Click on the <Finish> button.

    You should now be returned to box titled "Internet Accounts".

    21. Double click on the mail you have just setup (it may be called 'pop.gmail.com').

    22. A box will appear. Click on the first tab. In the first field if it says 'pop.gmail.com' then replace it with something more relevant (e.g. 'John').

    23. Click on the last tab.

    24. Replace the number in the SMTP field with '465'

    25. Click to select the 'This server requires a secure connection (SSL)' box.

    26. Replace the number in the POP3 field with '995'.

    27. Again click to select the next 'This server requires a secure connection (SSL)' box.

    28. Click the <Apply Changes> button.

    Double check the SMTP and POP3 numbers are still the same as above, if they have reverted back then correct them and click the <Apply Changes> button again.

    29. Click the <OK> button.

    You should now be returned to box titled "Internet Accounts".

    30. Click the <Finish> button.

    > Try your mail out!

    Click the 'Send/Receive Mail' option on the Windows Mail task bar. If you have any new incoming mails then they should be downloaded and if any mails are waiting to be sent then they should go.

    >> That should be it now, all done!

    * Did you click 'Save Changes' after enabling POP in Gmail? To ensure that Gmail can communicate with your mail client, be sure to click 'Save Changes' on the Gmail 'Mail Settings' page.

    Note:
    If you have multiple email addresses, just repeat the instructions above to add each email address for use with Windows Mail.

    I think that for UK Gmail users the @gmail.com may be @googlemail.co.uk. You will be told when you initially set your Gmail account up.

    Note:
    Additional notes ref the “Red” highlighted text in the above instructions.

    username@gmail.com - This is the email address that you have setup.
    pop.gmail.com - This is the Gmail Incoming (POP3) mail server name.
    smtp.gmail.com - This is the Gmail Outgoing (SMTP) mail server name.
    username (including '@gmail.com') and password. – This is for automatic connection to your Gmail account so that you can send and receive emails.
    465 - The Gmail Outgoing mail server port number.
    995 - The Gmail Incoming mail server port number.

    If you are using another email provider then the details in this note will change in respect to the other providers specifications.

    You can send and receive emails from different email providers via Windows Mail, at the same time, by just repeating the above instructions and using the specification details related to each email provider(s) you are using.


    If anyone spots any mistakes in the instructions or thinks that they can be improved, please let me know. Thank you.
    Last edited by Guest; 01-10-07, 09:31.

  • #2
    Thankyou John this has just what I've been looking for and its worked!

    Elainem
    Elaine

    Researching - Weatherall, Spenceley, Readman, Conquer

    Comment


    • #3
      Hi John, long time no "see"
      Rosi



      We are the famous CFC

      Comment


      • #4
        Hi Elaine

        I wasn't expecting this thread to re-surface again. I'm very happy it was useful though! :D

        Hi Rosi, Long time no see to you too! How you doin'? :D Your spooky thread was frightening!
        Last edited by Guest; 30-10-07, 08:34.

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        • #5
          Nudge: Just keeping the thread alive in case anyone else finds it useful. :D

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          • #6
            can I ask a question are we talking the web address for your broadband provider ????

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            • #7
              Hi Val

              We are talking email addresses. Whether they are provided by your own broadband provider or by someone else (e.g. like google, gmail or hotmail, etc....) doesn't really matter, as long as they support POP3.

              Does that help? :D

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              • #8
                thanks a lot John ,yes I am going to try that today thanks again

                Comment


                • #9
                  Nudge

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                  • #10
                    Don't wish to sound ignorant but what is POP3?

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                    • #11
                      Originally posted by dahaniuk View Post
                      Don't wish to sound ignorant but what is POP3?
                      It stands for 'Post Office Protocol'.

                      Here's an explanation for you dahaniuk: http://en.wikipedia.org/wiki/Pop3

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                      • #12
                        Thank you John understand it more now.

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                        • #13
                          Nudge for reference
                          Margaret N
                          DOGS HAVE OWNERS ~ CATS HAVE STAFF

                          Researching:- WILBURN from Yorkshire/Kings Lynn, London. NEWMAN from Dover/Reading. DOUGHTY from Portsmouth. ROGERS from Bethnal Green. Rumbelow from Norfolk

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                          • #14
                            Nudged for Harrys Mum.

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